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How do I run my DAR/ End of Shift Cashout? |
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| End of Shift Cash-Out
Path: Daily System End of Shift Cash-Out Purpose: This process is performed by the clerk. It allows him to count and post his cash, check, credit card, etc. totals for the day. If the totals are posted incorrectly, the manager MUST fix them by running the Close Out Adjustment program prior to running the G/L Distribution and Military Dar II. If the totals were posted wrong by the clerk, do not run the End of Shift Cash Out again until the manager has run the Close Out Adjustment program. Key Points: ? When clerks posts their totals, overages and shortages will post to the General Ledger Distribution Report and Cash Journal. Any mistakes posting here can be fixed only by a manager using the Close Out Adjustment program. Running the End of Shift Cash-Out 1 On the End of Shift Cash-Out screen: ? In the Clerk Rng fields, enter ONLY YOUR USER NUMBER IN BOTH FIELDS!!!!!! Note: For example 100-100 ? Make the Drawer Range match your user range. For example: 100 Thru 100 (Atsugi) or 1000-1000 (Other bases). ? Select the Date Range on which you want to report (usually the current date in both fields). ? Accept the default Time Range (00:00 thru 23:59). ? Accept the default Rcpt Range (0 thru 999999999). Clerks should not be able to view overages and shortages. At the above message, click Continue With No Over/Short Display. 2 Click Print, you will proceed to the Tender Balancing screen. ? Starting Cash Amount: Leave this 0.00. ? Ending Cash Amount: Enter the total amount of cash you counted in your drawer, NOT including your starting cash. ? For every pay code that was taken in (including agency payments, coaches discounts, vacation credits, etc) double click the pay code on the left side of the screen, Tab to the Tender Amount field, enter the amount for that pay code, and click OK. This should update the Counted Amount Column on the left side of the screen for that pay code. 3 When done entering your totals, click Process and Yes to continue. On the Tender Balancing Post/Print screen: ? Verify the totals that you entered for each Pay Code. If you need to make a change, click Recalc and re-enter your totals. ? If everything looks good, toggle on Print Tender Balancing Report and Post End-of-Shift Details and click Process. A report will print out showing your totals for the day and whether you were over or short. Note: If you toggled Post End of Shift and your totals are over or short, they must be fixed by a manager in the Close Out Adjustment program. Do NOT re-run End Of Shift Cash-Out?this will cause financial problems. Every time you post, the overages and shortages are posted to the cash journal and general ledger! |
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